Office Operations Assistant (Part-Time)

Are you an organised and service-oriented professional who enjoys being at the heart of office life? In this part-time role, you will support the daily operations of a busy international office, ensuring employees and visitors enjoy a seamless and welcoming workplace experience.

Client Details

Our client is an internationally active organisation with offices across multiple countries. Their Brussels team operates in a professional, collaborative and multicultural environment where efficiency, excellent service and teamwork are key to success.

As the organisation continues to grow, they are looking for a reliable Office Operations Assistant to help maintain smooth day-to-day office activities and provide essential administrative support.

Description

• Act as the first point of contact for visitors, answering calls and welcoming guests professionally.
• Provide administrative support including data entry, document preparation, proofreading and reporting.
• Coordinate meeting rooms, catering arrangements and logistics for internal meetings and events.
• Manage office supplies, kitchen stock, consumables and general workplace organisation.
• Handle incoming and outgoing mail, deliveries and courier services.
• Support facilities-related requests and liaise with external suppliers when needed.
• Assist with access badge administration, workspace set-up and daily office inspections.
• Prepare the office for opening and help maintain a clean, organised and professional working environment.

• You have at least 1 year of experience in administration, office coordination, reception or workplace support.
• You are comfortable using Microsoft Office applications, including Outlook, Word and Excel.
• You communicate fluently in English. Knowledge of French and/or Dutch is considered an asset.
• You are highly organised, proactive and able to multitask effectively.
• You have a strong service mindset and enjoy supporting both colleagues and visitors.
• You are hands-on and willing to assist with practical office and facilities-related tasks.
• You are reliable, discreet and able to work independently.
• You are available to work on-site in Brussels on a part-time basis, Monday to Friday from 9AM to 1PM.